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The letter, as well as being a gesture of courtesy, also represents a first step toward persuasion; or what is the same, is an initiative to try to appeal more to the company.

Serves as Introduction to the curriculum, and to highlight some of the more personal traits that characterize the applicant from employment which apply and which obviously has not been mentioned in the curriculum.

Usefulness of the Charter

The cover letter gives you the opportunity to anticipate to the interview at the time that request, since it allows you to demonstrate your suitability for the job that is offered expressly or they can offer you more later.

It gives you the possibility to affirm your safety, your preparation and your potential operative. You should therefore note in it, if you think you have it, a trait that enables you especially to the work to which you aspire, but avoiding expressions vague and the topics that you do not define personally.

At the same time, he makes it clear, especially in your first steps, you are aware of how much that you have to learn, reason by which you expect to find in the company an invaluable school. It is time to suggest your mood as well as your talent.

Sometimes, the qualities of the candidate take precedence over his training and experience: sometimes, attitude is flexible and open to change, for example, is more attractive for who hires to the excellence of a good curriculum.

When to deliver it

If the curriculum is not going to be delivered directly to the person who is reading it at the same time (as in most cases), it is suitable that is accompanied by a cover letter.

You must not miss nor when the curriculum is sent by email. In this case, the text of the email itself can serve as a letter of introduction, adapting it to the format and structure of the computer tool (without date or signature), but without omitting the initial treatment or bounce.

It may happen that the letter is unnecessarywhen a close friendship or kinship relationship with who selects, or when the party contracting already has decided to select you.

How to deliver it

In your letters, you have to flee from the clone model. Give them always a touch singular, making, for example, allusions to the company and you are interested in working on it, and the document giving an air of exclusivity.

Therefore, although the formal features of the letter to respond to commercial epistolary genre, however, you must write it avoiding any aseptic or conventional tone.

If it comes to attend a specific job offer published in any medium, make reference to it, indicating also the job or jobs that interest you, if several are available.

These would be the external features of the letter: folio white DIN-A4, data of the recipient at the top left or right, and sign and date closing brief. Its extension shall not exceed fourteen or sixteen lines in standard letter to a space, with line spacing after each stop. In a letter there to use different colors and fonts. The margins have to be generous and be justified.

If by an explicit indication of the ad, you wrote the curriculum by hand, then the letter must be also autograph.

How to send it

Whether you are going to deliver the curriculum in hand as if you choose the postal sending or messaging as a means of transport, can accommodate the letter of introduction in the folder or dossier to the curriculum, holding it with a clip or something similar.

In the email saves you the above ten present than the body of the text it is your first "letter", but then you attach the letter itself.

If the shipment is made by fax (Yes, some companies still use fax), the letter would be the document number one.

Who let it get

The letter you can direct it to different positions: human resources, Chief of staff, Management,... or equivalent.

If you do not know which corresponds to each company, guide you through their importance:

-For large companies choose "Human resources management" for the medium-sized "Chief of staff" and the smaller"Management".

In case of doubt a wildcard safe for all destinations is: human resources or personnel selection, and if you want to give more packaging, adds front Word Department.

Sometimes interposed companies orplacement and selection agenciesrunning the selection process.

In these cases you will have to send the letter to the personnel selection Department of such companies, and write it to take account of that who is going to read your letter is not the company that offer employment but an intermediary.

If in the advertisement is explicitly the name of the person to whom you should send the curriculum, you will have to lead the Charter with the data of that person and the address is indicated.


By more than the greetings of "Dear...", "Dear..." or "Dear..." is the most used to begin a cover letter, you can give yours a different tone avoiding these affectionate formulas that are more typical of other type of correspondence, and other more chords using this sample letter.

Distinguished Mr.:

Distinguida MS:

Dear Sir,

Very Ms. mia:

Mr. Director/a:

Mr. Manager:

Of course, remain exiled both familiar and simple "Hello" as the aided "Good morning" or "Good afternoon" with which some like start.

If you know the identity of the person who will read your letter, the initial treatment will be solved with "Mr." or "Ms." and the surname, without further additives.

Often arises the problem that we do not know the sex of the person receiving the letter.

Faced with this dilemma, the majority welcomes the ambivalent male treatment or is decided by a "Lord/a:" or "Director/a:" distant and bureaucratic.

Prevents the @ a coast.

And the formula "to whom it may concern:" it is impersonal and distances us from our objective of making our chart something close and direct.

You should therefore find out the identity of the person to which you write and personalize your letter well.

The last paragraph book to express your confidence soon see fulfilled your aspirations of work and hope that may grant you aninterview, so you'll stay attentive to your news.

Under firm write your name and your surname only if you haven't done them already stated at the top of the letter.

To take into account...

  • The spell must govern scrupulously all the writing.
  • You don't need to say in the letter if you work or not currently.
  • Do not speak ill of other companies, even dimly.
  • No you should never suggest that they ask for reports to companies or other places where you have worked. It is obvious that, if they believe it necessary, they will do it.
  • Present yourself as someone who offers their services, not as a person who pleads for a job.
  • Forget the familiarity and always talk about you.

University Observatory of labour insertion

Universidad de Alicante
Carretera San Vicente s/n
03690 San Vicente del Raspeig
Alicante (Spain)

Tel: (+34) 96 590 3400 ext 3915

Fax: (+34) 96 590 3464



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Carretera San Vicente del Raspeig s/n - 03690 San Vicente del Raspeig - Alicante - Tel. 96 590 3400 - Fax 96 590 3464